Effective January 1, 2023, the minimum wage in California will increase from $15.00 to $15.50 per hour for employers with (26) or more employees and from $14.00 to $15.50 per hour for employers with (25) or fewer employees. As authorized by the current State budget and Welfare & Institutions (W&I) Code sections 4681.6(b), 4691.6(f) and (g), and 4691.9(b), many vendors will either receive, or be eligible to request, a rate increase to adjust employees’ pay to comply with the new minimum wage.
The following programs must submit rate adjustment requests directly to DDS (Department) related to the increase in minimum wage. Vendors must submit actual wage and mandated employer cost information for affected employees only and total program units of service provided for the period of July, August, and September 2022 or an applicable period of up to three (3) consecutive months from January through December 2022. The required workbooks to submit rate adjustments to the Department can be found by clicking on the links below. Please note there are two different workbooks. The correct workbook will depend on whether the three months selected for review services provided were Traditional only or a mix of Traditional and Alternative, or only Alternative services were provided.
Community-Based Day Programs and Respite Agencies:
- Activity Center, Service Code 505
- Adult Development Center , Service Code 510
- Behavior Management program, Service Code 515
- Independent Living Service, Service Code 520
- Social Recreation program, Service Code 525
- Infant Development program, Service Code 805
- In-Home Respite Agency, Service Code 862
- Work Activity Program, Service Code 954
Link to workbooks for DDS set rates:
- (505, 510, 515, 520, 525, 805 & 954) Traditional Services OR a mix of Traditional and Alternative Services
- (862) Traditional Services OR a mix of Traditional and Alternative Services
- (505, 510, 515, 520, 525, 805 & 954) Only Alternative Services
- (862) Only Alternative Services
All other providers must submit rate adjustment requests directly to the Regional Center for negotiated rates in order to pay employees no less than the minimum wage effective January 1, 2023 using this worksheet for Traditional or mix of Traditional and Alternative services or Only Alternative services . The rate adjustment must be specific to the unit of service that is affected by the new minimum wage and shall only include those costs necessary to increase an employee’s actual hourly wage to the new minimum wage rate and associated mandated employer costs (e.g., Social Security, Medicare, and workers’ compensation) for the period of July, August, and September 2022 or an applicable period of up to three (3) consecutive months from January through December 2022.
Employer of Record Respite providers only (Service Code 862) should use this worksheet for Traditional or mix of Traditional and Alternative services or Only Alternative services to submit rate adjustment requests directly to Far Northern Regional Center.
Rate adjustment requests must be submitted no later than March 1, 2023. Any rate adjustments approved will be effective January 1, 2023.
Other rates that are automatically adjusted for minimum wage are:
- Alternate Residential Model (ARM) Rates/respite facilities (Service Codes 904, 905, 910, 915, 920 & 869):
Effective January 1, 2023, the rates for community care facilities can be found on these links: Adult or Children
- In-Home Respite Worker (Service Code 864):
Effective January 1, 2023, the rate is $20.62 per consumer hour.
- Voucher and Participant-Directed Respite (Service Codes 420 & 465):
Effective January 1, 2023 the rate is $20.62 per consumer hour.
- Non-Mobile Supplemental Staffing (Service Codes 505 and 525):
Effective January 1, 2023 the new rate is $1.86 per consumer hour.
- Non-Mobile Supplemental Staffing (Service Codes 510 and 515):
Effective January 1, 2023 the new rate is $1.86 per consumer hour
Providers with Alternative Nonresidential Services Monthly Rates
Vendors utilizing the Alternative Nonresidential Services Model during the COVID-19 State of Emergency and therefore have an associated monthly rate may also be eligible for the minimum wage increase. There are two variations of the minimum wage worksheet, one for Traditional or a mix of Traditional and Alternative services and a minimum wage worksheet for Alternative services only.
Please only fill out one of the applicable worksheets.
Providers with rates set by the department will need to submit their rate adjustment request to the Department. To request a rate adjustment, providers of these services must submit to the Department information on only those costs necessary to increase an employee’s actual hourly wage to the new minimum wage rate and associated mandated employers costs. The Department will, upon review and approval of submitted rate adjustment requests, provide the regional center a copy of the rate adjustment approval letter and to the provider notifying them of the rate increase amount. The regional center will be responsible for applying the rate increase.
Providers with rates set through negotiation with the regional center shall fill out the appropriate minimum wage worksheet. Regional centers will process the rate adjustment request and notify providers of their new rate.
Additional information about the increase in minimum wage as well as detailed instructions for submitting rate adjustment requests to DDS (Department) can be found at the following website: https://www.dds.ca.gov/rc/vendor-provider/minimum-wage/
Early submission is strongly encourage and appreciated, you will be paid faster with less retroactive processing.
If you have any questions regarding the minimum wage rate adjustments or the worksheet used to calculate adjustments, please contact Mike Mintline, Chief Financial Officer at Far Northern Regional Center at email@example.com or at (530) 222-4791 Ext 1681.